Administrative Officer - Litchfield

Administrative Officer – Litchfield

Department: Action for Children

Salary: £10.50 ph

Full-Time (35 hours)

Job Description:

By delivering an effective, efficient, administrative service that is flexibile to meet the needs of operational teams to enable the service to achieve agreed service objectives.

Duties:

By providing a range of administrative and front of house services utilising organisational policies, procedures and digital systems.

By organising and progressing the full range of activities associated with the management of business meetings, ensuring efficient and effective planning for a single or series of meetings, addressing timelines, notifying participants, venue / location (including use of digital technology), refreshments, agenda preparation, minuting and progress chasing agenda items and follow up actions.

By providing written, verbal and e-correspondence, in collaboration with management and operational colleagues, ensuring prompt, courteous and appropriate responses.

By undertaking desktop research on behalf of colleagues and management to inform responses to correspondence received or to enable the completion of specific reports.

By producing presentations, written and financial reports for management, including formatting of information and data, which is consistent with organisational and regulatory standards.

By maintaining and supporting the development of management information systems to enable the extraction, tracking and presentation of accurate data. By being responsible for the quality, accuracy and timeliness of data inputted and contribute to and implement approaches to improve the quality of data.

By utilising Action for Children’s and other organisations operating frameworks and systems to input and source information. By preparing reports, as directed by management or colleagues.

By contributing to income and expenditure reporting, referring to budget and financial reports using Action for Children corporate systems and relevant databases.

By retaining up-to-date and accurate records of financial transactions through the inputting and retrieval of data from information systems, including the payment of invoices, purchase orders and petty cash, card readers, on-line payments and P cards.

By providing a professional front of house service to welcome internal and external visitors, ensuring visitors’ experience is welcoming and professional to reflect our brand and values.

Requirement:

By demonstrating a commitment to Action for Children’s defining statement, ‘keeping the child at the centre’, and to promote and incorporate Action for Children’s Participation Standards as appropriate to your role.

By achieving the highest standards of safeguarding, whether through direct care provision or support activities to the children and young people who come into contact with our services, or by appropriately reporting concerns about any child or young person.

By promoting Equality and Diversity strategy locally including linking with local equality and diversity frameworks to ensure promotion of best practice and to inform and develop appropriate action plans.

By demonstrating a willingness and ability to operate within a constantly changing environment and as such work priorities and targets may change.

By recognising that management reserves the right to make reasonable changes to the job purpose and accountabilities.

By undertaking such other duties that occasionally arise, which will always ensure that Action for Children will do what’s right, what’s needed, and do what works for children.

By working cross functionally with other departments and countries to ensure that Action for Children’s Values are delivered.

By ensuring familiarisation and compliance with Health, Environmental & Safety policies and procedures. In the event of any serious risk, take immediate action to reduce this risk and inform senior management.

 We offer:

• 24 hour one on one specialist social work consultant based within your geographical area
• 4Recruitment Services Employee Benefits Programme
• Our own dedicated payroll support ensuring you get the full benefits of your payment

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact Nana Kyeremeh on 0208 514 9137