Finance & HR Officer - West Acton

Finance & HR Officer – West Acton (Temp Vacancy)

Umbrella Pay Rate: £16.95ph  

Full-Time (37 hours)

Job Purpose:

• To provide Finance & HR administration for the schools within the Trust
• To support the Trust Finance & IT Manager to maintain the asset register for the schools ensuring new acquisitions and disposals are reported correctly
• To ensure that financial transactions are within determined budgets and correct procedures for procurement are followed.
• To support the Trust Human Resources (HR) Manager with HR administration in the schools, ensuring consistent processes are adhered to.

Accountabilities:  

• Undertake daily finance functions in accordance with Financial Regulations:
• Purchase order input from approved requisitions
• Ensure invoices are processed on time, ensuring correct coding in line with Trust accounting systems and budgets
• Investigate discrepancies with suppliers/contractors
• Supplier BACS payment processing
• Administration of all expenditure and payment processes ensuring compliance with Trust policies and HMRC requirements for expenses
• Administration of all income and receipts processes ensuring completeness of income against invoices issued, and recorded in line with budgets
• Bank any monies received by the school
• Registration and administration of Childcare voucher providers, entering income into Trust’s financial system
• Follow financial procedures regarding large value orders and ensure value for money
• With support from Finance & IT Manager, provide financial reports as required
• Process RPA claims
• Responsible for approved P-card expenditure and monthly reconciliations are completed
• Provide information and reports for Audit as required
• Responsible for maintaining records for staff absence; sickness, appointments, annual leave and ensuring all required documentation is completed and recorded
• Undertake the administration for recruitment, ensuring that all required documentation is received and processed correctly.
• Set up new employees on Schools Information Management System including creating and sending new contracts to HR
• Process contract changes/terminations for existing staff in a timely manner
• Maintain the Single Central Register for the schools
• Processing of staff timesheets and input for payroll within determined deadlines
• Check payroll information and investigate any queries, confirming to the Trust Executive Business
• Manager when correct to process
• Liaise with SCC Payroll regarding any payroll queries
• Adherence to all HR and payroll deadlines
• Support Trust HR Manager with any recruitment process
• With support with Trust HR Manager, draft offer letters and send out required information to new staff

We offer:

• 24 hour one on one specialist consultant based within your geographical area
• 4Recruitment Services Employee Benefits Programme
• Our own dedicated payroll support ensuring you get the full benefits of your payment

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact  parbejm@4recruitmentservices.com