Financial Administration Officer - Barnet

Financial Administration Officer – Barnet (Temp Vacancy)

Umbrella Pay Rate: £18.00ph

Full-Time (37 hours)

Job Purpose:

• Be part of a team providing an integrated financial administrative and management service for Family Services, entailing accurate, timely and robust budget management support ensuring all systems and advice complies with the Council’s financial framework and policy.
• Manage payments for Free Early Education schemes for two, three & four year olds, Early Years Pupil Premium, Early Years & Two Year old Capital Grant  Vulnerable Families scheme
• Process payments to Providers, suppliers, clients and members of staff efficiently through the appropriate systems
• Provide financial management information and advice to budget holders in respect of budget preparation and monitoring.
• Support the Senior Financial Admin Officer with the tasks relating to the management of the Children’s Service petty cash arrangements and pre-paid debit cards.
• Collate data and provide accurate management information with regard to Grants.
• Financially assess clients in respect of Special Guardianship, Adoption and Child Arrangement Order allowances and carry out annual reviews.

Accountabilities:  

• Provide high quality, accurate, responsive financial support, advice and information, which complies with local and corporate standards.
• Assist with the reconciliation of all internal accounting systems. Monitor financial data accuracy and consistency across the range of systems and spreadsheets.
• Provide effective delivery of the payments process for the Free Early Education for Two, Three & Four year olds, Early Years Pupil Premium, Capital Grant & Early Years Vulnerable Families schemes. Ensuring data integrity, managing data submissions from childcare providers and facilitating payments. This may also include payments to childcare providers for any future initiatives to support Early Years settings.
• Support the Senior Finance Admin Officer in maintaining the authorised signatory list for Family Services and other  financial authorisations
• Ensure purchase orders and payments to suppliers are processed accurately via the appropriate systems and with the correct codings.
• Ensure VAT procedures are understood and fully complied with in respect of orders, invoice payments etc
• Process journal transfers in respect of allocated expenditure as required.
• Assist with arrangements around all the petty cash, imprest and sub-imprest accounts as well as pre-paid debit cards, within Family Services ensuring they are operated strictly in accordance with the financial regulations.
• Prepare statistical/financial data and data in respect of payments to support budget preparation, monitoring and Government grants.
• Provide statistics to evidence attainment of KPI’s where necessary
• Assist the Senior Finance Admin Officer with the administration of a variety of voucher and travel schemes, e.g.  High Street gift vouchers, travel cards, travel warrants, leisure cards etc.
• Assist contract monitoring officers and commissioners to ensure that spend and anticipated spend is closely tracked and reported on.
• Ensure P-Cards are processed accurately in accordance with financial procedures.
• Represent the Senior Finance Admin Officer where appropriate.

We offer:

• 24 hour one on one specialist consultant based within your geographical area
• 4Recruitment Services Employee Benefits Programme
• Our own dedicated payroll support ensuring you get the full benefits of your payment

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact  parbejm@4recruitmentservices.com