Records Manager - Barnsley

Records Manager – Barnsley Metropolitan Borough Council

Location: Gateway Plaza, 10th Floor, Barnsley, South Yorkshire, S70 2RD

Contract: Initial three months

Hours: Full Time 37 Hours a Week / 9am-5:00pm

Payrate: £16 to £18 an Hour

Job Purpose:

To be responsible for ensuring best practice in records management.

To work with managers and teams across the Company and with the Council’s IT service to develop our approach to records management and ensure it is fully embedded in ways of working.

To ensure our records management processes & procedures are fully compliant with legislative requirements including GDPR. Assessing homeless applications under prevention and relief duties and developing personal housing plans

Duties & Responsibilities

To research and implement technological solutions working in liaison with the Council’s IT service to ensure that the organisation complies with its records management obligations.

To be responsible for the development of effective records management systems, policies and procedures working with managers and teams across the Company.

To identify improved ways of working in respect of records management which achieve regulatory compliance and liaise with leaders to implement the changes.

To develop training courses on best practice in records management and deliver to all staff.

To understand and apply the requirements of GDPR working closely with the Data Protection Coordinator.

To work with managers to review the Sharepoint file plan and recommend improvements which will promote compliance with records management principles.

To develop a records management improvement programme using a risk based approach to determine priorities.

To perform records-related tasks such as ensuring a comprehensive and up to date retention schedule and disposing of expired records.

To promote the use of digital channels and the drive for a paperless office. 

To prepare reports for Senior Management Team, Audit Committee and the Board assessing the risks of current approaches and making proposals for changes to systems and ways of working to ensure regulatory compliance.

To communicate regularly with affected teams and prepare key messages to ensure all staff are fully aware of changes.

To promote consistency & compliance including liaising with internal audit on compliance audits.

To build effective working relationships with leaders and staff to ensure they are fully engaged & committed to the management of records.

To manage the offsite record storage solution – Extending to policy, administration (retrieval / deposit / destruction) and site management

To identify and work with managers to implement solutions for improving the accuracy and quality of the data held on systems.  

To implement a solution to ensure that records are classified, have metadata and retention information applied to them with minimum impact on the services.   

To identify any risks or issues the organisation has in relation to records management for management and reporting.

We offer:

• 24 hour one on one specialist social work consultant based within your geographical area
• 4Recruitment Services Employee Benefits Programme
• Our own dedicated payroll support ensuring you get the full benefits of your payment

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact Nana Kyeremeh on 0208 514 9137 or Email: nanayawk@4recruitmentservices.com