Data Governance Co-ordinator

Data Governance Co-ordinator

Salary: £27.84 Per Hour Umbrella.  

Full Time (36 hours per week)

Job purpose:

• To ensure that Housing Management complies with all Data Protection legislation, including the General Data Protection Regulation (GDPR)
• To act as Housing Management’s Subject Matter Expert on Data Protection, GDPR, the Freedom of Information (FOI) Act 2000 and the Environmental Information Regulations 2004
• To act as Housing Management’s point of contact for the Royal Borough of Kensington & Chelsea’s (RBKC) Information Management Team, Westminster City Council partners and the Data Protection Officer in relation to Data Protection, Subject Access (SAR) and Freedom of Information (FOI) requests
• To act as Housing Management’s point of contact for Police and Public Inquiry requests for information, ensuring these are complied with accurately, fully and in a timely manner in line with the agreed Memorandum of Understanding between the Kensington and Chelsea Tenant Management Organisation (KCTMO) and RBKC
• To act as the lead for data management practices and compliance within the Housing Management, working closely with the relevant teams

Duties:

• Continuously monitor the gaps between existing systems and processes and the latest Data Protection legislation and best practice. Lead on the implementation of the solutions agreed to address any gaps, keeping the remediation plans under constant review
• Lead on/support the development of systems, policies, procedures and general guidance on data management by Housing Management
• Develop, implement and maintain a Housing Management data governance framework, including risk-based systems of control, effective record keeping and information systems
• Oversee that requests for information on behalf of Housing Management i.e. from Data Subjects, the Police, the Public Inquiry, the Data Protection Officer and Information Commissioner’s Office (ICO), ensuring they are processed within the specified timescales and accurate records are maintained
• Maintain a register of all personal information processing activities within Housing Management (Information Asset Register), including 3rd parties working on its behalf, to include the types of records kept, how the information is stored and the record keeping systems in use
• Maintain a register of all Data Protection incidents within Housing Management, any remedial recommendations and actions required as a result and monitor the Action Plan to ensure implementation and mitigation of risks
• Work with the relevant service areas to ensure that Data Protection impact assessments are completed at the right stage of all project initialisations i.e. when considering a major system or policy/process change
• Provide comprehensive reports on Data Protection compliance, training and awareness as required i.e. the Housing Management Team (HMT), the Housing & Property Scrutiny Committee
• Provide support to Housing Management colleagues by co-ordinating and managing responses to Freedom of Information (FOI) requests, Subject Access requests (SAR) and any requests for personal information under the Data Protection Act/GDPR
• Advise HMT and Housing Management of changes in Data Protection legislation and regulatory requirements, and work with the Policy Officers to ensure the policies and procedures are regularly kept under review and updated to reflect changes
• Service/support Housing Management’s Data Group to ensure ongoing oversight of all privacy requirements

We offer:

• 24 hour one on one specialist consultant based within your geographical area
• 4Recruitment Services Employee Benefits Programme
• Our own dedicated payroll support ensuring you get the full benefits of your payment

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact Amber Debens on 07860953716 or via email AmberD@4recruitmentservices.com