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HR Administrator - Swindon

Job Title: HR Administrator - Swindon
Contract Type: Temporary
Location: Swindon
Salary: £15 per hour
REF: PM847379
Contact Name: Parbej Miah
Contact Email:
Job Published: 12 months ago

Job Description

HR Administrator – Swindon (Temp Vacancy)

Umbrella Pay Rate: up to £15 per hour depending on experience.

Full-Time (37 hours)

Job Purpose:

  • To act as first point of contact for HR queries on a wide range of SBC employee’s pay, terms and conditions of employment and benefits, responsible for receiving and resolving enquiries through phone calls and email.
  • To process employee information, including starters and leavers, and amendments, ensuring the integrity and accuracy of data input onto the HR and Payroll system
  • To take responsibility for a wide range of HR administration including, but not limited to statutory maternity letters, childcare vouchers.
  • Processing all starters and leavers, assisting with full process when required.
  • Conduct weekly authorisation checks for employees contractual changes, relating to pay terms and conditions and grade. Liaising with HR colleagues as required.
  • Process invoices and complete payment processing for finance on a monthly basis.
  • DBS renewal tracking and monitoring across SBC on a quarterly basis.
  • Monthly monitoring of secondments, fixed term contracts, honorariums and acting up end dates, to ensure audit compliance is correct and the authorisation process is being followed.
  • Employee references, work permit and mortgage references upon request
  • Advise on right to work process, monitor and check all expiry’s on a monthly basis.
  • Monthly retention payments to check eligibility, providing any data to senior HR advisors.
  • To support People, Culture and Organisational Resilience projects as required.


  • To be the first point of contact receiving and resolving basic HR queries and where appropriate forwarding specialist queries to, appropriate senior or advisors.
  • To develop a wide understanding of terms and conditions , pay scales and benefits related to SBC,giving accurate advice and support
  • Ensure that all advice is carried out in accordance within employment legislation requirements, HR policies.
  • Manage all HR administration tasks in line with defined deadlines.
  • Input contractual data onto ITrent within specified payroll deadlines
  • To contribute to improving processes including developing FAQ’s on all areas allowing for consistency of advice and improving processes and procedures
  • Follows agreed methodology and process but is flexible to change when new ideas are agreed
  • Feed ideas, observations and suggestions for improvements when they become apparent
  • Works with other areas of the HR Administration team, to deliver objectives
  • To support People, Culture and Organisational Resilience projects as required.
  • Maintain accurate and up-to-date management information systems
  • Manage, store, use and maintain ‘personal data’ ensuring compliance with the Council’s Data Protection policy
  • Share expertise and skills with others in the team
  • Plans and implements personal and professional development, participating in training and other learning activities as required
  • Develop relationships with managers and employees, contributing to the development of the service.

We offer:

  • 24 hour one on one specialist consultant based within your geographical area
  • 4Recruitment Services Employee Benefits Programme
  • Our own dedicated payroll support ensuring you get the full benefits of your payment

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact