Connecting to LinkedIn...

For all emails sent to our staff, these will automatically be forwarded to our Response Team as some of our staff have been furloughed POSSIBLY INCLUDING YOUR USUAL CONTACT in accordance with the Government Job Retention Scheme.Please be advised that you will then shortly receive a response from your contact or someone from the Response Team who are still working as normal.Rest aasured that even during this difficult time, you will see no drop in quality of service and the 4RS team are still here to help you in any way we can.

Administrator (Minute Taker)

Job Title: Administrator (Minute Taker)
Contract Type: Temporary
Location: Bolton
Salary: £10.07 - 10.07 per hour
REF: TD3736
Contact Name: Toni Dunkley
Contact Email:
Job Published: 6 months ago

Job Description

Administrator (Minute Taker) | Bolton

Primary Purpose:

To assist the Senior Lead Administrator or Admin Manager in ensuring the Department fulfils its primary purpose both effectively and efficiently.

Main Duties:

  • To contribute to the development and implementation of Business Support services
  • To work effectively with other team members and to contribute to improving the work of the team
  • To plan, manage and develop your work to meet specified requirements and deadlines
  • To record, store and supply information
  • To communicate information using systems available
  • To organise, support and maintain the use of information systems including data bases
  • To be responsible for research, preparation, and presentation of a range of documents from      various sources to specified deadlines
  • To prepare and maintain documents for storage and archiving following Departmental and Council guidelines
  • To be responsible for co-ordinating the distribution of mail, including monitoring, ordering, and distributing specified goods and services
  • To be responsible for the receipting, recording, monitoring, and making of payments in line with policies, procedures, and guidelines
  • To contribute to the scheduling, organising and co-ordinating of activities, resources and events including travel and accommodation and meeting venues
  • To attend meetings to take complex and intense notes/minutes to a laptop and produce appropriate final documentation
  • To transcribe and produce documents from recorded speech
  • To build effective working relationships, both within the Department and with partner agencies, to develop effective services
  • To contribute to the selection and recruitment process
  • To organise repairs to premises and equipment


Skills and Knowledge:

  • To develop, implement and maintain quality administrative services to customers
  • To be able to work effectively as part of a team and under own supervision using initiative
  • To demonstrate the ability to research, locate, select, and analyse information to support decision-making and audit compliance
  • To demonstrate the ability to plan, develop, organise, and prioritise your work to meet deadlines and changes in priority
  • To demonstrate the ability to organise, support and maintain the use of information technology systems and software
  • To be able to enter and retrieve information and produce complex documents using a range of systems and software
  • To be able to provide advice and support for the development and implementation of quality and information systems
  • To be able to select personnel for activities by identifying appropriate recruitment and selection techniques
  • To be able to manage the organisation, support, facilitation and recording of meetings
  • To be able to schedule, co-ordinate activities and resources and be able to organise events, travel, and accommodation requirements
  • To be able to manage and organise the ordering, storage and distribution of specified goods and services
  • To demonstrate the ability to organise and supervise repairs to premises and equipment
  • To demonstrate the ability to handle cash and be able to accurately record and monitor payments in line with financial procedures.

Experience/ Qualification/ Training etc:

  • To have experience of use of initiative to enhance performance
  • Two years’ experience of minute taking

For more information and to find other vacancies in your area contact Toni Dunkley on 02085149146 or email