Administrator (Minute Taker)

Administrator (Minute Taker) | Bolton

Primary Purpose:

To assist the Senior Lead Administrator or Admin Manager in ensuring the Department fulfils its primary purpose both effectively and efficiently.

Main Duties:

• To contribute to the development and implementation of Business Support services
• To work effectively with other team members and to contribute to improving the work of the team
• To plan, manage and develop your work to meet specified requirements and deadlines
• To record, store and supply information
• To communicate information using systems available
• To organise, support and maintain the use of information systems including data bases
• To be responsible for research, preparation, and presentation of a range of documents from      various sources to specified deadlines
• To prepare and maintain documents for storage and archiving following Departmental and Council guidelines
• To be responsible for co-ordinating the distribution of mail, including monitoring, ordering, and distributing specified goods and services
• To be responsible for the receipting, recording, monitoring, and making of payments in line with policies, procedures, and guidelines
• To contribute to the scheduling, organising and co-ordinating of activities, resources and events including travel and accommodation and meeting venues
• To attend meetings to take complex and intense notes/minutes to a laptop and produce appropriate final documentation
• To transcribe and produce documents from recorded speech
• To build effective working relationships, both within the Department and with partner agencies, to develop effective services
• To contribute to the selection and recruitment process
• To organise repairs to premises and equipment

Skills and Knowledge:

• To develop, implement and maintain quality administrative services to customers
• To be able to work effectively as part of a team and under own supervision using initiative
• To demonstrate the ability to research, locate, select, and analyse information to support decision-making and audit compliance
• To demonstrate the ability to plan, develop, organise, and prioritise your work to meet deadlines and changes in priority
• To demonstrate the ability to organise, support and maintain the use of information technology systems and software
• To be able to enter and retrieve information and produce complex documents using a range of systems and software
• To be able to provide advice and support for the development and implementation of quality and information systems
• To be able to select personnel for activities by identifying appropriate recruitment and selection techniques
• To be able to manage the organisation, support, facilitation and recording of meetings
• To be able to schedule, co-ordinate activities and resources and be able to organise events, travel, and accommodation requirements
• To be able to manage and organise the ordering, storage and distribution of specified goods and services
• To demonstrate the ability to organise and supervise repairs to premises and equipment
• To demonstrate the ability to handle cash and be able to accurately record and monitor payments in line with financial procedures.

Experience/ Qualification/ Training etc:

• To have experience of use of initiative to enhance performance
• Two years’ experience of minute taking

For more information and to find other vacancies in your area contact Toni Dunkley on 02085149146 or email tonid@4recruitmentservices.com