Personal Assistant- Hull City Council

Hull City Council – PA to the Head of Service (Personal Assistant)

Location: Brunswick House, Strand Close, Hull, East Riding of Yorkshire, HU2 9DB

Contract: Initial two-month contract with possible extension.

Hours: 8:30am to 5:00pm – Monday to Friday

Payrate: £11.96 an Hour

Job Purpose:

The jobholder for this post will set the standard for support to senior management in the Council. 

They will have very good communication skills, be adept at using emotional intelligence to anticipate issues before they arise, and then have excellent research and organisational skills to deal with the issues. 

They will also have an excellent understanding of the way the Council works and the key issues of the moment. 

They will work to ensure all Heads of Service needs are met efficiently and effectively.

This will require them to effectively use their own judgement and initiative, while making sure that the Senior Management Team is kept fully informed as to progress.

Success will be in getting things right first time, whether that is no clashes in diary management, rapid and full response to callers, or giving visitors first class experience of meeting in this office.

Principal Accountabilities:

Anticipate future needs of Heads of service, responding fully and efficiently to enable them to be more effective in their jobs

Provide background information for all key meetings sufficiently in advance to ensure that the Head of Service are affectively prepared.

Working with other PA’s to establish modern, fit for purpose systems and processes.

Work with the Head of Service to prioritise meetings, calls and workload, using their own judgement and initiative to provide responses and advice, offer to complex issues.  

Provide excellent operational filing systems and management information.

Oversee the progress of issues being dealt with by the Head of Service, ensuring they are prioritised and affectively responded to in a way that is consistent with the Councils strategic priorities.

Provide background information for all key meetings sufficiently in advance to ensure that they are effectively prepared and can use the meeting to progress the Council’s agenda; this information to form part of a complete day file that is accessible and timely

Ensure that all plans, training and crucial functions as directed are carried out in line with council policies and procedures. Undertake specific projects under the guidance from Head of service including power point presentations and excel documents, 

Liaise with internal staff and external agencies to obtain and research, analyse and collate often complex, conflicting, confidential and controversial information and present findings to the Head of Service.

Support the requirements of the Head of Service through the provision of minute taking as required at various meetings.

The Health and Safety at Work etc. Act 1974 and associated legislation places responsibilities for health and safety on Hull City Council, as your employer and you as an employee of the council.

In addition to the Councils overall duties, the post holder has personal responsibility for their own health & safety and that of other employees; additional and more specific responsibilities are identified in the Council’s Corporate H&S policy.

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact Nana Kyeremeh on 0208 514 9137 or Email nanayawk@4recruitmentservices.com