Personal Assistant - Exeter

Personal Assistant – Exeter (Temp Vacancy)

Umbrella Pay Rate: £12.37ph

Full-Time (37 hours)

Job Purpose:

You will be working within either the Office of Science & Technology or the Programmes Central Support Team, where you will ensure that appropriate processes, governance, and assurances are in place; ensure effective management of information; and champion, and be an expert for, new tools and processes to help improve administrative working practices. 

As our PA to Associate Directors, the key duties are:

• To plan and prioritise the busy schedules of the Science and Programmes Associate Directors, liaising with a wide range of staff and other stakeholders, both internally and externally, to prioritise competing demands and optimise use of their time.
• To manage incoming email, organising and maintaining diaries, making appointments, and arranging travel and accommodation.
• To act as a point of contact for key customers and internal and external stakeholders, dealing promptly and professionally with all enquiries and correspondence.
• To organise Senior Leadership team meetings and team briefings, ensuring that all supporting documents and facilities required are available, taking notes and actions where required.
• Work closely with the other members of the Science and Programmes Directorates to ensure a consistent, joined up approach to managing activities.
• To undertake any other administrative tasks on behalf of the Senior Leadership teams.

Essential Criteria:

1. An expert by nature, with significant previous experience in a PA or similar role supporting one or more senior executives in the public or private sector.
2. Excellent diary management skills and proficient in the use of Microsoft Office 365 suite of services.
3. Excellent time management and organisational skills with the ability to adapt and prioritise in a dynamic working environment.
4. Ability to work proactively with minimum supervision, under pressure and to tight deadlines.
5. Ability to operate with tact, diplomacy and discretion, while remaining calm under pressure.
6. Evidence of good team working skills, with an ability to work together to achieve strategic goals

Desirable:

We encourage you to apply if you believe you meet our essential criteria, but your application will be even stronger if you have:

1. Knowledge of the Met Office and it's aims and objectives.
2. Experience in writing communications to staff on behalf of senior leaders.

We offer:

• 24 hour one on one specialist consultant based within your geographical area
• 4Recruitment Services Employee Benefits Programme
• Our own dedicated payroll support ensuring you get the full benefits of your payment

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact  parbejm@4recruitmentservices.com